Here is a list of the core services our office server provides.
Connectivity
- Internet Gateway
All internet traffic back and forth passes through the server. Traffic can be filtered to block unsuitable or unwanted content – such as YouTube, eBay, Facebook, etc.
- Firewall
This prevents unauthorised access from the outside world to the internal company network. The firewall can allow important services such as server maintenance and remote desktop for staff.
- Virtual Private Network
A secure tunnel across the internet into the company network can be configured. This allows access for staff to the shared documents and emails whilst travelling around the world.
Communication
- Email Anti-Spam
A sophisticated spam filtering system is used to detect unsolicited messages and divert it to a junk email box, before it reaches end user desktops.
- Email Anti-Virus
Software on the server which is updated every hour, scans messages to-and-from the internet for dangerous content, and quarantines suspect files.
- Fax Conversion
Incoming facsimiles are automatically archived, converted to PDF format and emailed to a nominated person.
Sharing
- Shared Files
All documents such as letters, spreadsheets, presentations, graphics and databases can be stored in a central location so that all staff can access and edit them.
- Shared Email Accounts
More than one person can simultaneously check messages in an email account, so communication is not delayed.
- Shared Address Book
Instead of holding contact details on individual computers, this information is held on the server and accessible by all computers in the company.
- Shared Calendar
This provides central access to different calendars and work schedules.
Backup
- Archiving
All emails are automatically copied and stored in a separate daily file – conforming to government guidelines, and all faxes are archived into time stamped folders for easy access.
- Server Operating System
This is backed up during routine maintenance.
- Company Data
All of the documents, emails and other files (such as calendars and address books) from the server are backed up to either external hard drives which are rotated, or an internet based secure off-site system.
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